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MREI Systems - Administrative Data Systems & Sources
Administrative Data Systems and Sources are vital parts of monitoring, reporting, evaluating and improving policies and programs for student success, health and development. The data to be collected, evaluated and acted upon in systematic ways. The sources to used to monitor student and school health, development and equity should identified carefully and examined regularly.
The term "Educational Management Information System (EMIS) is often used to describe such systems. UNESCO has defined EMIS systems as " ‘a system for the collection, integration, processing, maintenance and dissemination of data and information to support decision-making, policy-analysis and formulation, planning, monitoring and management at all levels of an education system. It is a system of people, technology, models, methods, processes, procedures, rules and regulations that function together to provide education leaders, decision-makers and managers at all levels with a comprehensive, integrated set of relevant, reliable, unambiguous and timely data and information to support them in completion of their responsibilities’ . Organizations such as UNESCO, OECD, the Global Partnership for Education, the World Bank and others promote the use and growth of EMIS systems by strengthening country capacity to maintain such systems as well as to use the data effectively in monitoring the achievement of the 2030 UN goals. An international conference in 2018 examined how EMIS systems could be strengthened, a resource list has been prepared by UN agencies (and supplemented by the Bibliography/Toolbox linked to this summary) and the data sets available by country have been published by the UNESCO Institute for Statistics in relation to the UN Sustainable Development Goals. OPEN EMIS has been created to offer an on-line, open source, free technology solution to countries.
In addition to education ministries building their EMIS systems, other ministries and partners can be engaged in providing reliable, relevant and timely data on urgent equity, health and social issues. These data sets can be extracted and maintained on issues such as food insecurity/hunger (social protection ministries), accidents and injuries (hospitals and health care), violent incidents and delinquency (police services), self-harm and attempted suicide data (mental health agencies), family violence (social & family services services, fast food and tobacco sales outlets near schools (municipalities), environmental hazards (environment) and others. The key is to ensure that the data being collected by these agencies can be extracted and analyzed by school catchment or student records. GIS mapping technology can be used to better understand the risks for different schools or neighbourhoods.
An important aspect for these government ministries and other partners is to ensure that the data is relevant to schools and educators. For example, tracking student absences and analyzing that data to target or improve school health, development and social programs is something that will motivate educators and parents.
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